Leave of Absence
If a student is in good standing and cannot study during a significant period of time due to unusual personal and/or professional difficulties, a student may be granted an official Leave of Absence (LOA) up to one full year.
To go on LOA, the student must complete a Change of Status Form, and the Leave may be granted for the remaining portion of that term. Up to one academic term (12 months) of LOA may be taken during the program. The Core Faculty Advisor must sign the Change of Status Form before it is submitted to the Program Office.
A student is not expected to pay the remainder of the tuition for that term beyond adhering to the requirements of his/her payment plan to date. Students who have paid tuition in full will not be refunded monies for the time they are on LOA, however, that portion of funds that would be pro-rated to cover the LOA period will be credited to the following year's tuition. If a student takes an LOA prior to a new term beginning, the student is not required to pay tuition and fees for the period during which s/he is on leave. Tuition would begin upon return and would be pro-rated for the amount of the term remaining. If a student withdraws at the end of an LOA, all fees and tuition paid to that point, are non-refundable.
A new Change of Status Form, (PDF) which will reregister the student into the continuous registration process, is required upon return. This should be submitted at least one month prior to the student's return. Failure to complete and submit the Change of Status Form will eliminate the student from the automatic registration and will result in withdrawal from the program.
Credit for any academic work completed will not be awarded while the student remains on leave. Faculty are not required to review student work during the leave period.
Student loan recipients, and students receiving deferments for student loans received prior to enrollment in the Ph.D. Program, are advised to contact the Financial Aid Office before requesting a leave to determine the implications of a leave on their award or loan deferment.
Elective Withdrawal
Withdrawal is different from a Leave of Absence in that a student withdraws when s/he will not be able to do any academic work for an extended period of time (more than the time of a LOA) or chooses to leave the program for some other reason. Students are encouraged to consult with faculty advisors, and administrative or financial personnel prior to discontinuance, to discuss the decision and address possible alternatives to withdrawal. However, if a student decides to withdraw from Ph.D. Program, the student must submit a Change of Status Form to the Program Office. It is preferred that the Form be sent by Certified Mail. Students who withdraw only receive credit for work that has been completed and evaluated at the time of withdrawal. Students do not receive partial credit for work partially completed. Antioch University
confirms official withdrawal status in writing. The date the Form is received by the Program Office will constitute the effective date of withdrawal.
Forced Withdrawal
The Ph.D. Program may terminate a student's enrollment for any of the following reasons:
* Academic
* Failure to perform satisfactorily at the graduate level and/or make satisfactory progress toward the degree.
* Failure to graduate within the seven-year maximum time limit allowed by the Ph.D. program;
* Financial
* For failure to meet tuition and financial obligations to Antioch University.
* Unprofessional Personal and/or Professional Conduct
* Failure to uphold principles of academic integrity and honesty.
* Failure to engage with respect the faculty, students and administrators of the program.
* Failure to behave in accordance with one's responsibilities as a student in the program and with the policies and regulations of the program as outlined in the policy on Student Conduct).
The decision to withdraw a student can be made at any time during a student's enrollment in the program. All withdrawals will be processed through the Program Office and will be signed by the Program Director. No portion of tuition or fees is refunded if a student is disenrolled/withdrawn. An appeal of a withdrawal may be directed to the Program Director, whose decision is final.
Re-enrollment
If a student has withdrawn from the Ph.D. Program and wishes to reenter, the readmission procedures differ depending on how long the withdrawn student has been out of school.
If the reenrollment is within one year of withdrawing, the student must:
1. Request readmission in writing;
2. Obtain written approval from the Program Director, and
3. Pay any prior balance, if any.
If a student elects to withdraw or is withdrawn from the Ph.D. Program for non-payment of tuition or lack of academic progress and wishes to re-enter, s/he should submit a written request to the Program Office requesting readmission. A review of the re-applicant's prior academic progress will be conducted by the re-applicant's faculty and to determine satisfactory progress matters. Re-applicants who are found to have been meeting satisfactory progress prior to withdrawal will be recommended for readmission. If re-enrolled, all units earned while in the program will remain creditable.
Withdrawn students who re-apply within one year of their withdrawal date and are found not to have been meeting satisfactory academic progress prior to the withdrawal will be asked to document how their circumstances have changed to permit timely completion of the program requirements. These documents will be submitted to the Admissions Committee. The Program Office will notify the student of the outcome of the request.
A student is allowed only one reenrollment into the Ph.D. Program.
If the desire for readmission occurs beyond one year of withdrawing, the student must:
1. Submit a new Application for Admission to the program.
2. Pay any prior balance, if any.
Units earned while in the program may not all be creditable, and the student would enter under any new program requirements.
If a student withdraws or is withdrawn from the Ph.D. Program for non-payment of tuition or lack of academic progress and wishes to re-enter after more than a year has elapsed, s/he should submit a written request for readmission. The letter should describe her/his reasons for wishing to return and how the circumstances are similar to or different from when s/he withdrew. The readmission request and supplemental materials documenting whether or not the student left the institution in good academic standing will be forwarded to the Faculty Admissions Committee. Additional application materials and a new application form are required if the student has been out of school for more than one year. The Admissions Committee will decide whether to readmit the person or deny readmission. The Admissions Committee may recommend that
certain conditions be met. Re-admitted students will be subject to an Admissions Fee (See Tuition & Fees). Re-admitted students will be subject to current graduation requirements.
No student will be readmitted without first settling her/his financial obligations to Antioch University. A student is allowed only one reenrollment into the Ph.D. Program.
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